(Effective for all new requests on or after 01-02-2026)
Objective
The gadget policy provides the benefit of gadgets to employees as per their nature of work. The gadget entitlements stated here are not to be treated as default entitlements and are provided as ‘Tools of trade’ to facilitate job execution and improve work efficiency. The benefit shall be approved beforehand by the Management & will be executed by HR and accounts, for grade or for individual as the case may be.
I. Mobile Handset Policy
- This policy is designed to provide mobile handset for business purpose to selected departments or Grades within a department of the organization which shall empower them in attending official exigencies.
- This policy is designed to provide mobile handset to field employees to empower them in attending official exigencies.
- The employees are eligible for a mobile phone handset and services as per the role, responsibility and need, to be decided by the respective department HOD in case of exceptions.
- The eligible employees shall be provided with limits to purchase GPS enabled handsets for installing the GPS tracking software recommended by the company.
- The non field employee shall be provided with mobile handset limits, need based (Refer Table 1). In case of desk-jobs where there is provision of telephone as a means of communication, the handsets may not be provided.
- Eligible employees shall purchase the handset of their choice within their eligibility as per the table provided below and claim the expenses by submission of soft copy of invoice in Asset Module of Peepal for approval, (the lower value between the invoice or eligibility shall be reimbursed), followed by submission of hard copy of the bill to accounts.
- The bill should be in the name of the employee only.
- The duration of mobile handset eligibility will be once in 3 years, for all.
- Employees must apply for the asset within 30 calendar days from the date of bill in the Employee Self Service Portal (Peepal). Failure to submit the request within this period will result in automatic ineligibility for reimbursement.
- For any asset purchased before the expiry of the validity period, only the proportionate amount will be reimbursed to the employee (deduction based on no. of unutilized days).
- The validity period & all above calculations shall start from the date of bill of the asset.
Table 1: Department-wise Eligibility
| S. No. | Department | Eligible Grades | Process |
| 1 | Sales & Marketing | All Grades | Auto-approved |
| 2 | Production / SPR | All Grades | Auto-approved |
| 3 | Breeder Seed | All Grades | Auto-approved |
| 4 | FS Production – Field | All Grades | Auto-approved |
| 5 | Breeding & BS | All Grades | Auto-approved |
| 6 | Trailing & PD | All Grades | Auto-approved |
| 7 | Processing | All Grades | Approval Based |
| 8 | FS Production – Plant | All Grades | Approval Based |
| 9 | QA / STR | All Grades | Approval Based |
| 10 | Support Function | All Grades | Approval Based |
Grade-wise Handset Eligibility (Rs.)
| S. No. | Grade of Employee | GPS Enabled Handset(Rs.) |
| 1 | MG | 50,000 |
| 2 | L5 | 40,000 |
| 3 | L3-L4 | 25,000 |
| 4 | L1- L2 | 25,000 |
| 5 | M3-M5 | 15,000 |
| 6 | J4-M2 | 12,000 |
| 7 | J1-J3 | 10,000 |
| 8 | S1-S2 | 7,000 |
Table 2: Recovery On Separation
| S. No. | Recovery for Gadgets of 3 years period on separation | Reimbursed amount to be recovered |
| 1 | Within 1 year | 100% reimbursed cost of Gadget |
| 2 | 1 < 2 yr | 60% reimbursed cost of Gadget |
| 3 | > 2 < 3 yr | 30% reimbursed cost of Gadget |
| 4 | After 3 year | Nil |
Note:
The recovery calculations shall be based on the date of bill of the concerned asset.
GPS Enabled Handset
- The GPS enabled handsets will ensure proper monitoring of travel plans and provide timely assistance in case of emergencies on field. It will provide proper reporting, relevant inputs for business decision making.
- The facility of GPS enabled mobile phones is being provided for company business purposes. It is expected that the GPS system is kept on throughout duty hours and mobile phones are kept free for expected business calls during work hours by limiting personal calls or all the times during important tasks.
- The GPS tracking software should be installed and all necessary instructions should be followed for proper functioning of the software.
- The user should not run other applications that will cause hindrance in smooth running of the GPS tracking software. Please note that any disturbances intentionally induced in the process of smooth implementation and running of this device shall be liable for strict disciplinary action.
II. Mobile Usage Policy
- This policy provides the limits of mobile usage for official purposes.
- This facility is provided to those who are required to connect with other stakeholders outside the work unit or while on field.
- Recharge reimbursement shall be considered a part of the non-incremental CTC and will be paid along with the monthly salary. As such, no expense claims through software will be required, and no bills or supporting documents will be necessary for the same.
- International Roaming and ISD facilities shall be provided to only those who are required to frequently travel internationally and will therefore require approval from the Reporting Manager. The claim and approval will be through the employee expense software.
Table 3: Plan-wise Mobile Usage Limits
| Category | Department | Monthly Allowance | |||
| All Eligible Employees | All | Rs. 400 / month |
This reimbursement shall be a part of the non-incremental CTC and will be paid along with the monthly salary to the eligible employees.
III. Laptop Policy
The company recognizes the importance of facilitating connectivity in business while on tour. This policy is designed to provide laptops for business convenience to key functionaries of the organization which shall facilitate them in serving better. The purpose of the policy is to provide guidelines to owning a laptop.
Salient Features
- The allocation of the laptop may depend on business requirements and is strictly restricted to Department or Grade(s) within a department
- In case the laptop requirement for business needs arises for an employee who is not covered under this policy, a pre-approval is needed form the management (before purchasing).
- The eligible grades/designations may vary between departments. The eligible employees shall be communicated about their eligibility.
- The duration of Laptop eligibility will be once in 3 years.
- Employees must apply for the asset within 30 calendar days from the date of bill in the Employee Self Service portal (Peepal). Failure to submit the request within this period will result in automatic ineligibility for reimbursement.
- The bill should be in the name of the employee only.
- The eligibility limit shall include the cost towards laptop, charger, antivirus and software.
- Any unclaimed limits can be used within the 3 years period for repair & maintenance or reimbursement of any part or purchase of any other accessories.
- For any asset purchased before the expiry of the validity period, only the proportionate amount will be reimbursed to the employee (deduction based on no. of unutilized days).
- The validity period shall start from the date of bill of the asset.
Table 4: Reimbursement limits
| S. No. | Grades | Limits |
| 1 | J1-J4 | 30,000 |
| 2 | M1-M5 | 45,000 |
| 3 | L1-L3 | 55,000 |
| 4 | L4- L5 | 65,000 |
| 5 | MG | Actual |
Department-wise Eligibility
| S. No. | Department | Eligible Grades | Process |
| 1 | Sales & Marketing | M1 and above | Auto-approved |
| 2 | Breeding & BS | M4 and above | Auto-approved |
| 3 | Trialing & PD – VC | J2 and above | Auto-approved |
| 4 | Trialing & PD – FC | J1 and above | Approval Based |
| 5 | Supply Chain | All Grades | Approval Based |
| 6 | Support Function | All Grades | Approval Based |
Table 5: Recovery On Separation
| S. No. | Recovery for Gadgets of 3 years period on separation | Reimbursed amount to be recovered |
| 1 | Within 1 year | 100% reimbursed cost of Gadget |
| 2 | 1 < 2 yr | 60% reimbursed cost of Gadget |
| 3 | > 2 < 3 yr | 30% reimbursed cost of Gadget |
| 4 | After 3 year | Nil |
Note:
The recovery calculations shall be based on the date of bill of the concerned asset.
Theft / Loss / Damage of Gadgets
- It is the employee’s responsibility to ensure that the gadgets provided under the policy are in good shape by carrying out the regular maintenance and upkeep of the equipment.
- Employees shall not claim any reimbursement towards Theft / Loss/ damage /repair.
- However, in such cases, the employee may purchase a new gadget. The request shall be approved by the Management HOD on a case to case basis.
- Additionally, only the proportionate amount will be reimbursed to the employee (deduction based on no. of unutilized days).
Confidentiality Clause
Employees who are assigned responsibilities involving sensitive & confidential company data will be issued a company-owned device.
Policy Details
| Policy Number | 9.2.1 | Type | All & Specified Employees | |||
| Release Date Revision Date | 30-January-2026 10-February-2026 | Prepared By | Finance | |||
| Applicable w.e.f. | 01-February-2026 | Approved By | Management |
(Applicable to all requests till 31.01.2026)
Objective
The gadget policy provides the benefit of gadgets to employees as per their nature of work. The gadget entitlements stated here are not to be treated as default entitlement and is provided as ‘Tools of trade’ to facilitate job execution and improve work efficiency. The benefit shall be approved beforehand and informed by HR/Reporting Manager or HOD to accounts..
I. Mobile Handset Policy
- This policy is designed to provide mobile handset to field employees (approval based) to empower them in attending official exigencies.
- The employees are eligible to a mobile phone handset and services as per the role, responsibility and need, to be decided by the respective department HOD.
- The field employees shall be provided with limits to purchase GPS enabled handsets for installing the GPS tracking software recommended by the company.
- The non field employee shall be need based provided with non GPS mobile handset limits (Refer Table 1). In case of desk-jobs where there is provision of telephone as a means of communication, the handsets may not be provided.
- Eligible employees shall purchase the handset of their choice within their eligibility as per the table provided below and claim the expenses by submission of soft copy of invoice in Asset Module of ESS for approval, followed by submission of hard copy of the bill to accounts.
- The duration of mobile handset eligibility will be 2 years for field staff and 3 yrs for others.
- International Roaming and ISD facilities shall be provided to only those who are required to frequently travel internationally and will therefore be a need-based approval from Management.
- The bill should be in the name of the employee.
Table 1: Grade-wise Handset Eligibility (Rs.)
| S. No. | Grade of Employee | Non-GPS Handset(Rs.) | GPS Enabled Handset(Rs.) |
| 1 | MG | 50,000 | 50,000 |
| 2 | L5 | 40,000 | 40,000 |
| 3 | L3-L4 | 25,000 | 25,000 |
| 4 | L1- L2 | 15,000 | 15,000 |
| 5 | M3-M5 | 12,000 | 12,000 |
| 6 | J4-M2 | 6,000 | 9,500 |
| 7 | J2-J3 | 3,000 | 7,000 |
| 8 | S1-S2, J1 | 2,000 | 7,000 |
GPS Enabled Handset
- The GPS enabled handsets will ensure proper monitoring of travel plans and providing timely assistance in case of emergencies on field. It will provide proper reporting, relevant inputs for business decision making.
- The facility of GPS enabled mobile phones is being provided for company business purposes. It is expected that the GPS system is kept on throughout duty hours and mobile phone is kept free for expected business calls during work hours by limiting personal calls or all the times during important tasks.
- The GPS tracking software should be installed and all necessary instructions should be followed for proper functioning of the software.
- The user should not run other applications that will cause hindrance in smooth running of the GPS tracking software. Please note that any disturbances intentionally induced in the process of smooth implementation and running of this device shall be liable for strict disciplinary action.
II. Mobile Usage Policy
- This policy provides the limits of mobile usage amount for official purposes.
- This facility is provided to those who are required to connect with other stakeholders outside work unit or while on field.
- Recharge reimbursement shall be considered a part of the non-incremental CTC and will be paid along with the monthly salary. As such, no expense claims through software will be required, and no bills or supporting documents will be necessary for the same.
Table 2: Plan-wise Mobile Usage Limits
| Category | Department | Monthly Allowance | |||
| All Eligible Employees | All | Rs. 400 / month |
III. Laptop Policy
The company recognises the importance of facilitating connectivity in business while on tour. This policy is designed to provide laptops for business convenience to key functionaries of the organisation which shall facilitate them in serving better. The purpose of the policy is to provide guidelines to owning a laptop.
Salient Features
- The allocation of laptop may depend on business requirement and a pre-approval is needed.
- The eligible grades/designations may vary between departments. The eligible employees shall be communicated about their eligibility.
- The laptop can be purchased and reimbursement claimed through finance department once every three years.
- The laptop should be purchased in the name of the employee.
- The laptop limits include the cost towards laptop, charger, antivirus and software.
- Any unclaimed limits can be used within the 3 yrs period for repair & maintenance or reimbursement of any part.
Table 3: Reimbursement limits
| Grades | Limits |
| *J1-J4 | 30,000 |
| M1-M5 | 45,000 |
| L1-L3 | 55,000 |
| L4-L5 | 65,000 |
| MG | Actual |
The grade eligibility for laptop varies as per functions and jobs. The above grade wise applicable limits do not provide default eligibility. The eligibility is purely need based for a given job and the team member should get a prior approval (before purchasing) from respective functional HOD, unless formally communicated separately.
Theft / Loss / Damage of Gadgets
- It is the employee’s responsibility to ensure that the gadgets provided under the policy is in good shape by carrying out the regular maintenance and upkeep of the equipment.
- Employee shall not claim any reimbursement towards Theft / Loss/ damage /repair.
- However, in case of loss /damage of gadget, employee may purchase new gadget and apply the un-availed amount as per his eligibility or on pro-rata amount deduction.
Table 4: Recovery On Separation
| Recovery for Gadgets of 3 years period on separation | Reimbursed amount to be recovered |
| Within one year | 100% reimbursed cost of Gadget is recovered |
| 1 < 2 yr | 60% reimbursed cost of Gadget is recovered |
| > 2 < 3 yr | 30% reimbursed cost of Gadget is recovered |
| After 3 year | ownership of Gadget lies with employee |
| Recovery for Gadgets of 2 years period on separation | Reimbursed amount to be recovered |
| Within one year | 100% reimbursed cost of Gadget is recovered |
| 1-2 yr | 50% reimbursed cost of Gadget is recovered |
| After 2 year | ownership of Gadget lies with employee |
Policy Details
| Policy Number | 9.2 | Type | Eligible Employees Only | |||
| Release Date | 26.03.2025 | Prepared By | HR & Finance | |||
| Applicable w.e.f. | 01 April, 2025 | Approved By | Management |